Jeff Atwood wrote the other day that if you need a to-do list, something’s wrong.
If you can’t wake up every day and, using your 100% original equipment God-given organic brain, come up with the three most important things you need to do that day – then you should seriously work on fixing that. I don’t mean install another app, or read more productivity blogs and books. You have to figure out what’s important to you and what motivates you; ask yourself why that stuff isn’t gnawing at you enough to make you get it done. Fix that.
I agree with him to some extent, but not entirely.
The simplest time in my life was probably graduate school. For a couple years, this was my to-do list:
- Write a dissertation.
I could remember that. There were a few other things I needed to do, but that was the main thing. I didn’t supervise anyone, and didn’t collaborate with anyone. My wife and I didn’t have children yet. We lived in an apartment and so there were no repairs to be done. (Well, there were, but they weren’t our responsibility.) There wasn’t much to keep up with.
My personal and professional responsibilities are more complicated now. I can’t always wake up and know what I need to do that day. To-do lists and calendars help.
But I agree with Jeff that to the extent possible, you should work on a small number of projects at once. Ideally one, maybe two. Not many people could have just one or two big things going on in their life at once, but more could have just one or two things going on within each sphere of life: one big work project, one home repair project, etc.
Jeff also says that your big projects should be things you believe are important and you are motivated to do. Again I agree that’s ideal, but most of us have some obligations that we don’t think are important but that nevertheless need to be done. I try to minimize these — it drives me crazy to do something that I don’t think needs to be done — but they won’t go away entirely.
I agree with the spirit of Jeff’s remarks, though I don’t think they apply directly to people who have more diverse responsibilities. I believe he’s right that when you find it hard to keep track of everything you need to do, maybe you’re doing too much, or maybe you’re doing things that are a poor fit.
Losing patience with wastes of time
Personal organization software